I. Composition and Appointment of FEC
The Faculty Executive Committee (FEC) is the principal instrument of faculty participation in the governance of Scripps College, responsible for policy in matters of curriculum, budget, faculty welfare, institutional planning, and student affairs including admissions and financial aid. Faculty participation in individual personnel decisions is the separate responsibility of the Appointments, Promotions and Tenure Committee (APT).
Composition
The Faculty Executive Committee shall consist of eight faculty members, each of whom is elected to a two-year term, plus the Dean of the Faculty, ex-officio. If the normal two-year term is interrupted by a leave the next eligible faculty member will be selected to serve a regular two-year term as a replacement on the basis of the last ballot.
Members whose service is suspended will be expected to complete their four semesters of service in the first year after their leave in which there is an opening. The three-year exemption from further service will date from the end of the second year of service.
Terms will begin on June 1 of the year of election. The Dean of Faculty shall be a voting member of the committee.
Eligibility for Election to FEC
All tenured and tenure-track faculty members of Scripps College who will be in residence for the following year are eligible for election to the two-year terms on the FEC. The maximum term of consecutive service on FEC shall be two years. Faculty who complete four semesters of service on the FEC are released from eligibility for service on the FEC or APT for three years.
Tenure-track assistant professors shall not serve on the Faculty Executive Committee before their first review.
Election of the FEC Committee
Elections to the FEC will be held as follows: The Dean of Faculty will initiate the election process on the first Monday of classes of the spring semester. To ensure an accurate ballot, a draft list of eligible candidates normally will be distributed to the faculty by the last day of classes of the previous, fall semester. Voting members of the faculty will be able to vote for the number of candidates equal to two-thirds of the number of open positions. All fractional values will be rounded up. Faculty members eligible for election to both committees, but not elected to the first committee voted on, shall automatically be placed on the slate for the second committee. FEC and the Appointments, Promotions, and Tenure Committee (APT) shall alternate as to which is elected first. All faculty member, irrespective of rank, the librarian, the director of the Ruth Chandler Williamson Gallery, and such other persons as shall have been appointed to membership in the faculty by the Board of Trustees, shall be voting members of the Scripps Faculty.
All members of the faculty who are eligible are expected to stand for election. One year or one semester leaves approved for the second year of FEC service will disqualify members for the whole of that year. Members whose service is suspended will be expected to complete their four semesters of service in the year after their leave. The three-year exemption from further service will date from the end of the second year of service. When a replacement is required, the next eligible faculty member will be selected on the basis of the last ballot.
Election of the FEC Chair
After the election of the FEC Committee, a single election by the voting members of the faculty shall be held for the Chair from among the eligible members of the Committee (i.e. tenured members who have not previously served the maximum number of terms allowable as Chair.)
- Faculty will receive a ballot with the names of the eligible members who may be new or continuing members of the Committee. Each faculty member will mark preferences in the order 1,2,3 etc. It is not necessary to rank all candidates but whatever ranking is done must be done in the sequence from 1 onward with no gaps. If there are five candidates it is possible to rank only 3, but they must be ranked 1,2,3–not, 1,2,5.)
- If a candidate receives a majority of first place votes, he or she becomes the Chair.
- If no candidates receive a majority, the candidate with the fewest number of first place votes is eliminated and the votes cast for second place on those ballots on which the eliminated candidate was first are reallocated as first place votes. This procedure is repeated until a candidate receives a majority. The candidate with the second highest vote total will serve as Vice Chair.
No person may serve more than two terms as Chair of FEC within any eight year period, and faculty are eligible for election to FEC chair only once during a two-year term of elected service. Anyone who has been Chair a total of three times may decline to serve again as Chair.
Duties of the Chair
The Chair will call and preside over the meetings of FEC. She or he will appoint members of FEC to areas of responsibility within the committee, form and appoint subcommittees as needed, organize the work of FEC, and maintain liaison on a regular basis with the President and administration of the College. If the Chair is temporarily unable to fulfill his or her duties, the Vice Chair will serve as Chair.
The FEC Chair will receive a stipend for this service.
Relationship of FEC to the Faculty-at-Large
The FEC is the representative body of the Scripps College faculty. As such, it is empowered to act for the faculty. It is expected that FEC will consult with the faculty both formally and informally as it performs its duties, but it is not required to obtain prior consent from the faculty before taking action. Nevertheless it is the obligation of FEC to act in general within the informed consent of the faculty. FEC will, therefore: (1) provide the faculty with minutes and documentation of its deliberations and actions, (2) be available for questions at regular meetings of the faculty, and (3) provide means by which the faculty at large can amend or rescind FEC decisions. This may be done in the following ways: (1) FEC may vote to refer a matter to the faculty at a regular or specially scheduled faculty meeting, (2) any individual faculty member may move to amend or rescind any FEC action at a regular faculty meeting provided that member has filed in a timely manner a motion for the agenda of the regularly scheduled meeting with the Dean of Faculty, (3) on petition of any five members of the faculty submitting one or more written motions to amend or rescind a specific action of the FEC, the Dean shall call a special meeting of the faculty, or (4) on the motion of any member of FEC any decision of the Committee may be deferred from taking effect for fourteen days. Deferred actions shall be reported promptly to the faculty at large who may request clarification from members of the Committee or ask the Committee to consider amendments or objections. FEC will review such faculty response before making its decision final.
II. Organization of FEC
The Chair is responsible for organizing the work of the Committee and appointing members to appropriate FEC standing or ad hoc subcommittees (see below). The Committee shall delegate to these subcommittees responsibility for routine duties and such other functions as it deems desirable. These subcommittees shall make regular reports to the full committee on their activities, shall keep FEC adequately informed on questions of policy, and shall prepare documentary material for the Committee on matters involving their areas of responsibility. Members of these sub-committees will meet with appropriate members of the Administration, and from time to time, the full Committee may meet with the President and other senior members of the Administration.
The Chair may convene an executive meeting of the Committee consisting only of the faculty members of the Committee.
A. Standing Committees
1. Academic Policy Subcommittee (APS)
The APS reviews changes to the curriculum and to academic policy, including new course proposals, changes to existing courses (e.g., descriptions, titles, and/or prerequisites), modifications to major requirements, and all other amendments to the Academic Catalog. APS also receives petitions from students requesting that courses meet general education requirements other than the Race and Ethnic Studies (RES) and Gender and Women’s Studies (GWS) requirements. After an item is reviewed by APS, it is forwarded with a recommendation to the FEC.
The APS is composed of two members from the FEC (with one designated as the chair), the Registrar, and a student representative designated by Scripps Associated Students (SAS). The two faculty members of APS will also serve on the Board of Trustees Educational Policy Committee (see Faculty Handbook 1.2.IV.14).
The APS currently has the following voting members: Ryan Finley (SAS Representative), Kelly Hogencamp (Registrar), Juliet Koss (Chair), and Roberto Pedace.
2. Race and Ethnic Studies Subcommittee (RES)
The RES Subcommittee reviews courses submitted by faculty members and petitions from students requesting that courses meet the Race and Ethnic Studies general education requirement. After an item is reviewed by the RES Subcommittee, it is forwarded with a recommendation to the FEC.
The RES subcommittee is composed of two faculty members, at least one of whom is a member of the FEC and serves as the RES Subcommittee chair.
The RES Subcommittee currently has the following voting members: Roberto Pedace (Chair) and Carmen Sanjuán-Pastor.
3. Gender and Women’s Studies Subcommittee (GWS)
The GWS Subcommittee reviews course submitted by faculty members and petitions from students requesting that courses meet the Gender and Women’s Studies general education requirement. After an item is reviewed by the GWS Subcommittee, it is forwarded with a recommendation to the FEC.
The GWS subcommittee is composed of two faculty members, at least one of who is a member of the FEC and serves as the GWS Subcommittee chair.
The GWS Subcommittee currently has the following voting members: Ellen Finkelpearl (Chair) and Carmen Sanjuán-Pastor.
4. Committee on Academic Review (CAR)
The Committee on Academic Review meets regularly to evaluate student petitions requesting exceptions to established academic regulations. CAR is empowered to establish specific probationary terms for any student whose cumulative grade point average falls below 6.0 (C) or who, in the judgment of the Committee, jeopardizes her progress toward the degree. The Committee also has the authority to suspend or dismiss any student who fails to meet the terms of her academic probation. (See Faculty Handbook Section 4.2.)
CAR is composed of five voting members: one member of the FEC, who serves as chair of CAR; a faculty member-at-large, appointed to a one-year term by the Dean of Faculty, who serves as chair in the absence of the FEC committee member; a student member, elected or appointed by the Scripps Associated Students (SAS); a member of the Dean of Students staff; and the Registrar.
CAR currently has the following members: Melissa Coleman (faculty member-at-large), Ryan Finley (SAS Representative), Kelly Hogencamp (Registrar), Jennifer Groscup (Chair), and Dean of Students staff (e.g., Julie Loppacher and Leslie Schnyder).
5. Committee on Study Abroad (COSA) (Approved by the Faculty 4/10/97)
The Committee on Study Abroad assumes oversight for academic and policy aspects of study abroad at Scripps College. Among other things, COSA is responsible for the following academic issues:
- ensuring high academic quality of available programs;
- ensuring suitability of the experiential component of available programs;
- establishing a list of approved programs from which students may select;
- monitoring those programs through site visits, evaluation of program materials, returning student evaluations, or other appropriate means;
- ensuring compatibility with department or program objectives, and working to involve departments in the selection and evaluation of programs for their students
COSA also establishes and supervises a process of student application for approved programs, and petitions for exceptions, for study abroad.
COSA is composed of five voting members: one member of FEC; one member of the faculty at large, appointed by the Dean of Faculty for an indefinite term not to exceed three years, who shall chair the committee; the Associate Dean of Faculty; the Director of the Study Abroad and Global Education office, who will staff the committee; and one student who has returned from study abroad.
6. Faculty Ombudsperson and Faculty Welfare Committee (FWC)
A tenured, full professor of the Faculty shall be elected by the Faculty-at-large to serve as Faculty Ombudsperson for a three-year term, which shall be renewable indefinitely by election. In addition, two members of each year’s FEC shall be appointed by the Chair of FEC to constitute, along with the Ombudsperson, a Faculty Welfare Committee (FWC). The Ombudsperson shall not be eligible for service on APT or FEC during the term of service. The Ombudsperson shall chair the FWC, and shall attend FEC as an ex-officio (voting) member on any issue which he or she deems to fall within the area of faculty welfare.
The establishment of the FWC and the office of the Ombudsperson is made on the following understandings:
- The FWC and Ombudsperson will act only in any advisory capacity on any matter. No final responsibility or authority of the FEC or APT is transferred to the FWC. Any recommendations of the FWC or Ombudsperson that entail action by the FEC or APT must be acted upon by those committees under the usual rules to take effect. If the FWC or Ombudsperson makes recommendations concerning the case of an individual faculty member to the Dean of Faculty or President, those recommendations shall be purely advisory.
- The FWC and Ombudsperson shall have no legal responsibility for advice or counsel given to an individual faculty member.
- The FWC and Ombudsperson will not enter into APT reviews except on such procedural matters as are subject to the regular faculty grievance proceedings.
- Apart from the provisions of (1)-(3), the role of the Ombudsperson in faculty welfare issues, individual or collective, shall be as the Ombudsperson defines it, including but not limited to faculty benefits, faculty regulations, issues of academic freedom, and fair treatment of individual faculty in any institutional context. The Ombudsperson shall convene, or consult with, the other members of the FWC as he or she sees fit.
- The Ombudsperson shall be chosen as follows: FEC will nominate at least two members of the faculty who in its judgment can best fulfill the duties of the office and who give their consent to being nominated. Balloting for the Ombudsperson shall then take precedence over any other ballot and the result will be announced before nominations for the faculty committees begin. The method of election shall be the same as for the FEC Chair.
- In the absence of an ombudsperson, or if the ombudsperson feels the need to recuse her/himself, a faculty member filing a grievance may request the formation of an ad hoc advisory committee, consisting of three tenured faculty members, one of whom must be a member of FEC. The Office of the Dean of the Faculty will draw two names by lot from the names of tenured faculty (excluding members of FEC) then available to serve (i.e., not on sabbatical or other leave of absence) and one name by lot from the names of tenured faculty serving on the FEC. The faculty member filing the grievance may strike any one member of the ad hoc committee, in which case a new name will be drawn from the appropriate category. A faculty member whose name has been drawn may recuse her/himself for good cause. The ad hoc committee thus formed shall have the same responsibilities as an ombudsperson and the Faculty Welfare Committee with respect to the particular grievance for which the committee was formed, and shall be dissolved after it has fulfilled its responsibilities as to the grievance for which it was formed.
The current Faculty Ombudsperson is Rita Roberts and the members of the FWC are Juliet Koss and Roberto Pedace.
B. Additional FEC Appointments
The FEC Chair shall appoint members of the FEC to serve on other College committees or as liaisons to other governing bodies of the College. When appropriate, FEC members serving on College committees or as liaisons will report to FEC about issues that may require FEC action or deliberation.
1. FEC Liaison to SAS
SAS shall appoint an FEC liaison and FEC shall appoint a SAS liaison. Normally, relations between SAS and FEC shall be conducted by these liaisons. In extraordinary circumstances, a formal meeting between additional representatives of SAS and FEC may be requested by either the SAS President or the Chair of FEC. The format and agenda for such a meeting shall be agreed in advance by the SAS President and the Chair of FEC. (Revised 10-9-14)
The current FEC liaison to SAS is Yuval Avnur.
2. FEC Liaison to Tenure-Track Faculty
A member of FEC will meet regularly with untenured, tenure-track faculty to answer questions about faculty governance, provide updates about ongoing issues slated to appear in faculty meetings, or any other topics related to faculty governance.
The current FEC liaison to tenure-track faculty is Jennifer Groscup.
3. FEC Liaison to IT
A member of FEC will meet regularly with the Director of Information Technology to discuss issues of importance to faculty members.
The current FEC liaison to tenure-track faculty is Nancy Macko.
4. Presidential Budget Advisory Committee (PBAC)
Three members of FEC will be appointed to serve on the Presidential Budget Advisory Committee. Two of these FEC members will also serve on the Board of Trustees Finance Committee (see Faculty Handbook 1.2.IV.12).
The current FEC members of the PBAC are: Yuval Avnur, Jennifer Groscup and Carmen Sanjuán-Pastor.
The FEC members serving on the BOT Finance Committee are: Yuval Avnur and Carmen Sanjuán-Pastor.
5. Facilities Planning Committee (FPC)
Two members of FEC will be appointed to serve on the Facilities Planning Committee. These FEC members will also serve on the Board of Trustees Buildings & Grounds Committee (see Faculty Handbook 1.2.IV.13).
The current FEC members of FPC and the BOT Buildings & Grounds Committee are: Martha Gonzalez and Nancy Macko.
6. Presidential Advisory Committee on Diversity and Inclusivity (PACDI)
One member of FEC will be appointed to serve on the Presidential Advisory Committee on Diversity and Inclusivity.
The current FEC member of PACDI is: Martha Gonzalez.
7. Post-Bac Advising Committee
One member of FEC will be appointed to serve on the advisory committee of the Post-Baccalaureate Pre-Medical program.
The current FEC member of the Post-Bac Advising Committee is: Ellen Finkelpearl.
8. Additional Board of Trustee committee appointments:
Two members of FEC will be appointed to serve on the Board of Trustees Student Affairs Committee (see Faculty Handbook 1.2.IV.16) and two members of FEC will be appointed to serve on the Board of Trustees Institutional Advancement Committee (see Faculty Handbook 1.2.IV.15).
The current FEC members of the BOT Student Affairs Committee are: Ellen Finkelpearl and Jennifer Groscup.
The current FEC members of the BOT Institutional Advancement Committee are: Juliet Koss and Nancy Macko.
III. Changes in Major Policy and By-Laws Amendments
No change in policy or By-Laws may be voted at the same meeting of the faculty at which it is proposed, except for legislation proposed by FEC or APT, provided such legislation and explanatory materials are submitted in writing to the voting members of the faculty one week in advance of a scheduled meeting.
The faculty By-Laws may be amended by a simple majority of the voting members of the faculty. A written ballot is required unless such a majority can be obtained by a vote of those present.
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