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Scripps Facility Reservations
Reserving Spaces At The
MONTHLY CALENDAR: TCC publishes a monthly calendar of events for The Claremont Colleges. Items of interest to The Claremont Colleges community may be published in this calendar by providing written copy to Scripps Office of Communication and Marketing no later than the 5th of the month preceding the month of publication.
SCRIPPS FACILITY RESERVATIONS: Requests to use Scripps campus facilities can be made through the Virtual EMS (VEMS) website at http://emsweb.claremont.edu/Scripps.
VEMS is a comprehensive event management system that enables you to request facilities and resource services (i.e., Catering, Maintenance, Media Services, etc.) for college sponsored functions, events, and meetings. Instructions to use VEMS can be printed, located also under “Facility Reservations” on Inside Scripps.
Web requests must be made no less than 2 business days in advance. To reserve a room, click the “My Account” tab. Log-in using your abbreviated Scripps College email address (i.e., ssmith@scrippscollege.edu; not susan.smith@scrippscollege.edu) password is your 8-digit Scripps ID number beginning with the number 2. If you are unsuccessful logging in, go to “Create an Account”.
To make a reservation:
• Click on the “Reservations” tab and select “Web Reservation Request” to start your room request.
• Follow the instructions on the website (point by point) to complete your request for a room and selection of resource services needed for the event. Click “Submit Reservation” at the bottom of the page.
• Your room request is not confirmed until you receive an email confirmation from the reservation scheduler (within 2 business days). The space is held until confirmed.
• Cancellation of bookings and resource services should be made immediately when the facility and/or services are no longer needed (see VEMS instructions).
If you have any questions about VEMS navigation, please contact the Public Events and Community Programs office at extension 78508, or send email to events@scrippscollege.edu. If you encounter any technical problems, contact help@scrippscollege.edu.
Requests to use Scripps facilities for non-college sponsored events must be submitted in writing to the Public Events and Community Programs office at events@scrippscollege.edu. Staffing fees may apply.
Arrangements to obtain keys for reserved facilities may be made through the Public Events and Community Programs office.
RESERVING SPACES AT THE MALOTT COMMONS: The North and South Meeting
Rooms and Stewart Court are reserved through Dining Services at extension 72977 or 73841. The Hampton Dining and Living Rooms, Seal Court, and Holden Court are reserved through Virtual EMS (VEMS). You may also contact the Public Events and Community Programs office at extension 78508 for information about these spaces.
Facility
- Reception – capacity ~50 (with living room furniture removed)
- Dinner seating – capacity ~30 (with living room furniture removed)
- Lecture seating – capacity ~150 (with partition in place) or ~275 (when dining and living rooms are combined)
- Dinner seating – capacity ~115 (with partition in place) or ~175 (when dining and living rooms are combined)
- Holden Court (north courtyard) – event capacity ~250
- North and South Meeting Rooms – seating capacity ~24 each room (~48 when rooms are combined)
- Seal Court (outside mailroom) – event capacity ~250
- Stewart Court (lower level) – event capacity ~100
Reservations made through VEMS should include any notes regarding set-ups of the facility. For assistance arranging room set-ups, please contact the Public Events and Community Programs office at extension 78508; for media services equipment, please contact Media Services at extension 73193; for catering/food service, please contact extension 79297.
GARRISON THEATRE AND BOONE RECITAL HALL: Reservations for Garrison Theatre and Boone Recital Hall must be made through the Office of Public Events and Community Programs by written request to events@scrippscollege.edu. Please include exact dates, program times, anticipated attendance, furniture or AV needs, sponsoring department, email, phone number and fax number. You may also call the office at extension 18187 to discuss details or special needs. Your request is not confirmed until you receive an email confirmation from the reservation scheduler (within 2-3 business days). Staffing fees may apply.
CAMPUS CONFERENCE FACILITIES: Conference facilities are available June 1 through July 31 only. For information about holding a conference, seminar or other special event on the Scripps campus, please contact the Office of Public Events and Community Programs at extension 71870.
MUSIC FACILITIES:
Practice rooms are available for faculty use when not reserved by students. Hours during the school year: 7:00 a.m. to 11:30 p.m., seven days a week.
Glanville Music Library contains tapes, compact discs, DVDs, scores, some books on music, and electronic equipment for playback purposes. Most scores and books may be checked out; compact discs, records, tapes, videos, DVDs and electronic equipment may be checked out to faculty for classes and study. Hours during the school year: 8 a.m. to 5 p.m., Monday-Friday; and, Monday, Tuesday, Wednesday, Thursday and Sunday evenings, 7 p.m. to 10 p.m. Any questions regarding use of the equipment may be directed to the person on duty. Evening and weekend hours are subject to the availability of student workers, and very each semester. Check with the Music Department Office at extension 73266.
Boone Recital Hall and Garrison Theatre (see previous section).
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