4.7 Advising Codification

Advisers’ Duties and Skills:

1. Knowledge
   1. A working knowledge of:
      1. Rules and regulations in the catalog regarding:
         • Registration
         • theses
         • general regulations for graduation
         • major and minor
         • dual/double major
      2. Other academic programs on campus
      3. Graduate programs and career advising in one’s field
      4. Grants, scholarships, internships, etc. in one’s field
   2. A knowledge of and the ability to refer to:
      1. Other programs and majors offered in Claremont
      2. Off campus (including Study Abroad) programs available at Scripps and elsewhere
      3. Scripps colleagues’ areas of expertise
      4. Various resources available to students; i.e. the Dean of Student’s Office, Asian American Student Union (AASU), Campus Safety, Chaplains (McAlister Center), Chicano/Latino Student Affairs Center (CLSA), Health Education Outreach (HEO), Monsour Counseling Center, Office of Black Student Affairs (OBSA), Queer Resource Center (QRC), Scripps Communities of Resources and Empowerment (SCORE), Student Activities/Residential Life Office (SARLO), Student Disability Resource Center (SDRC), Student Health Services (SHS), etc.
2. Counseling
   1. Help advisee explore her own interests and goals
   2. Help her evaluate own strengths and weaknesses
   3. Assist advisee in developing her course of study
   4. Be alert to nonacademic problems that interfere with learning, and if needed, know where to refer advisee:
      • Dean of Students office
      • peer mentor
      • resident adviser
      • Monsour Counseling Center
      • chaplains
3. Technical Tasks and Availability
   1. Post and keep office hours
   2. Allow for appointments outside office hours when necessary
   3. Be available at posted times on campus on key days/times; i.e., orientation, pre-registration, registration (including the Monday, Tuesday, and Wednesday prior to the first day of fall classes) and add/drop deadlines
   4. Be available at posted times to meet each advisee at pre- registration/registration time to discuss requirements, classes, and plan of study
   5. Sign all registration forms, declaration of major or minor forms, academic petition forms and add/drop forms, unless the student has waived her rights to advising
   6. Facilitate a change of adviser, if needed, after the advisee’s major has been declared
      
      Advisers are NOT responsible for:
   7. Career advising outside one’s field,
   8. Setting up appointments, or
   9. “Clinical” counseling. (Advisors should not do clinical counseling. They may refer students to the Dean of Students Office.)

Advisee Responsibilities:

1. Read catalog, review information and materials on the Scripps College Registrar’s web page, the current course listings publication, and The Guide to Student Life before meeting with adviser.
2. Initiate meeting with their adviser during posted office hours at pre- registration/ registration time to discuss requirements, classes and plan of study.
3. Contact their adviser for signatures on registration forms, declaration of major and minor forms, any academic petition form in a timely fashion.
4. Know the office hours of their adviser and adhere to them. If another time is necessary, contact adviser for a mutually agreeable appointment time.
5. Initiate and assume responsibility for any contact with the adviser for information about requirements, classes, graduate schools, etc.
6. Initiate contact with professor and/or adviser upon receipt of a low grade notice.