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Introduction
Campus Mail Restrictions
Regulations Governing Central Campus Mail
How to Use Campus Mail
Scripps College Mail Center
INTRODUCTION: The goal of the Central Campus Mail service is to provide delivery and pickup of U.S. mail and campus originated mail to designated locations within the seven colleges, affiliated institutions and the School of Theology on a regular schedule.
Who May Use Campus Mail: Students, faculty, staff and college organizations may use Central Campus Mail for individual letters. Bulk mailings (20 or more similar pieces mailed at the same time) from registered student organizations, pertaining to campus activities will be accepted if they are properly packaged (see below). Bulk mail will be delivered on a “best effort” basis, other campus mail have priority.
THE FOLLOWING MAY NOT BE SENT THROUGH SCRIPPS OR CENTRAL CAMPUS MAIL:
1. Any package of size, weight, or girth which is unacceptable to the U.S. Postal Service, including longest length plus smallest girth exceeding 84 inches, and maximum weight exceeding 40 pounds.
2. Campus originated personal announcements, notices or advertising (e.g., house for sale, non-college owned car for sale, Kiwanis Breakfast, etc.).
3. Political announcements. A political announcement is defined as a document endorsing a candidate for public office, or endorsing or opposing any issue to appear on a ballot, or soliciting support or opposing any initiative or referendum, or soliciting signatures for a petition on a political issue.
4. Mail containing cash, stamps or negotiable documents.
5. Mail for which any special handling or delivery is required.
6. Mail for off-campus organizations or individuals which does not go through the U.S.
Post Office.
7. “Chain” letters of any description or variation of same which might be classified by
USPS as illegal.
REGULATIONS GOVERNING CENTRAL CAMPUS MAIL:
1. Mailing address should be marked “campus mail” and contain the recipient’s name and/or department and the name of the college or central service. Insufficient address will result in delivery delays or having the mail returned to sender.
2. Envelope size must conform to U.S. Postal Service regulations.
3. “Bulk mailing” (20 or more similar pieces) must be faced the same way, grouped by building or college, as required, and bundled with rubber bands. If single sheets size
8-1/2 by 11, are used as “self mailers,” they should be folded in thirds, with the address on the outside.
4. Mail marked “personal” or “confidential” is acceptable provided it is in a sealed envelope.
5. Boxes in excess of 40 pounds or 5 in number will be left at the desk, room, or in custody of the person responsible for Scripps campus mail.
Faculty-Staff Mailings: There are two methods of distributing central campus mailings to the faculty-staff of all seven colleges.
Individually Labeled - Individual mail/address labels for faculty-staff mailings may be ordered by contacting CUC Information Technology, extension 18053. After mail has been labeled, it should be bundled according to college and/or building and delivered to Central Campus Mail. Campus Mail will distribute the bundled mail to the appropriate designations.
Bulk Mail Method - The appropriate number of copies of a mailing for faculty and staff must be bundled by college building and/or department and delivered to the Scripps Mail Center. Campus Mail will deliver the bundles to the appropriate buildings. This method should be used for routine mailings. After bulk mail has been delivered to a particular building, it is much easier for the person sorting to put copies in each mail box or deliver to each person rather than to seek out individual names.
NOTE - An individual college or department, at its own option, and after delivery by Central Campus Mail, may or may not distribute campus originated mail to the recipients. Therefore, it is in the interest of the originating department to select the method which will best serve their purpose.
HOW TO USE CAMPUS MAIL:
1. Campus Mail envelopes are provided in two sizes free of charge by the Central Campus Mail Department, simply call or email the CUC Mail Center and they will deliver then the next day. These are reusable envelopes and should not be sealed. The use of these envelopes will save money for your department.
2. Deposit CUC campus mail in the mail slot marked “Campus Mail” in the lobby of the Scripps Mail Center at Seal Court, and it will be picked up and delivered by the Central Campus Mail personnel. The CUC mail is delivered and picked up only once per day, generally at noon.
SCRIPPS COLLEGE MAIL CENTER
The Scripps College Mail Center is located in the Malott Commons at Seal Court. Operating hours are 8am to 5pm Monday through Friday, except during the summer when the schedule is 8am to 5pm Monday through Thursday and 8am to 3pm Friday. Each faculty member will have his/her own locked mailbox at this facility. Use your Scripps ID card for after-hours access.
The Mail Center will receive and send inter-campus mail, Federal U.S. mail, FedEx Express, and UPS delivery service, and will also send and receive FAX letters for faculty members (except outgoing international faxes). The Mail Center does not sell postage stamps. The last U.S. mail pick-up at the Mail Center is in the morning when the mail is delivered.
The FedEx pick-up at Scripps College is at 4:30 p.m. weekdays. The deadline for processing an outgoing FedEx shipment is 3:00 p.m. and you can find the shipping request form under the Mail Center on the Scripps website. There are several other FedEx boxes on neighboring campuses with pick-up times after 4:00 p.m.; one at 4:30 p.m. on the north side of the street at Platt & Columbia on the Harvey Mudd campus, and another at 5:00 p.m. at the pick-up box curbside in the parking lot behind Alexander Hall on the Pomona campus.
Mail which has been metered after the morning mail delivery must be delivered to the local post office by sender if you want it to be processed that day; if not, you may leave it with the Mail Center staff for pick-up the next morning.
When packages arrive at Scripps, they are scanned in and you will receive an email notification, which will list the delivery details. You will receive one email for each package received. Please bring your Scripps ID card to scan for package pick-up with the electronic tracking system. We ask that you claim your package within 24 hours due to the limited storage in the Mail Center.
When perishables arrive (e.g. fresh flowers) you will be notified by email. Flowers or food packages should be picked up immediately as the mailroom has no cool storage.
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